Denga ERP Documentation

What's in the Module

Chart of Accounts

The list of every account the business uses. Each account has a number, name, type (Asset, Liability, Equity, Revenue, Expense), and active status.

Other parts of the system reference the chart:

• Payment methods link to a cash / bank / mobile money account
• Products link to inventory, COGS, and sales revenue accounts
• Tax codes link to a tax payable account

Journal Entries

Every operational document — invoice, GRV, payment, POS sale, credit note — creates a balanced journal entry behind the scenes. They appear on the Journal Entries list with a link back to the source document.

Immutable: A posted journal entry cannot be edited. Corrections are made with a new reversing entry. This preserves the audit trail.

Standard Automatic Entries

Fiscal Periods

Define accounting periods (typically months). A period can be open, closed, or reopened.

• While a period is open, transactions in it can post normally
• Closing locks the period — no further entries can hit those dates
• Reopen a period only if necessary (a corrective entry is needed)

Opening Balances

When the business starts on the system (or at the start of a new financial year), enter the opening balance for each account.

1. Create a draft opening balance document
2. Enter each account's debit or credit balance
3. Review — debits must equal credits
4. Post — the balances become the first entries on the ledger

Accounting Settings

Choose default accounts for things like rounding, FX gain / loss, default revenue, and default COGS. The operational modules fall back to these defaults when a product doesn't have its own.

Financial Reports

Three core statements, all on demand, all filterable by date range:

• Trial Balance — every account with its debit and credit balance for the chosen range; the totals must agree
• Profit & Loss — revenue minus cost of sales and expenses, ending with net profit / loss
• Balance Sheet — assets, liabilities, and equity as at a chosen date